Virtual document storage is the conversion of physical files into electronic documents that can be shared, accessed and stored. It can cut down on the amount of space required to store physical files as well as improve security by locking down specific parts of a file to particular users.

Online storage solutions can be useful for companies that deal with a lot of paperwork. Paper documents can be difficult to keep track of and secure without elaborate security systems and a heavy admin burdened checkout procedures and are more susceptible https://vdr-software.blog/whats-a-reverse-merger to being stolen or destroyed in a disaster like a fire. Electronic files are simpler to monitor and less likely to be lost. They also resist the effects of damage better.

Egnyte Governance Guide

A virtual document is an object in Documentum that has component files (or children). Component files may be stored in different file formats. The logical order of the components is defined by the virtual document author. This ordering may be different from the logical order of files in a folder based grouping like a typical file-folder structure. If the logical order of components files changes, the entire virtual document must be re-ordered to reflect the changes.

Although every business can gain by implementing an online document storage system, those which are traditionally paper-based like accountants and law firms can see significant improvements in productivity when they implement one. Secure online document systems will safeguard your data and keep your workflows flowing smoothly, with the right controls.